Email Archiving Appliance Business Describes Need For Small Business Record ComplianceEmail Archiving Appliance Business Describes Need For Small Business Record Compliance

London, UK - Some American small businesses assume that rules regulating electronic records aren't relevant to them - or they can't muster the staff or time to manage the issue, notes Robin Bingeman, from the Cryoserver email archiving appliance company. However, the end result of not storing emails sufficiently can have serious consequences, even for businesses that are one-person operations.

Any dentist, doctor, or medical clinic, for instance, must adhere to the provisions of the Health Insurance Portability and Accountability Act (HIPAA), which necessitates that all patient records divulging medical or personal information must stay confidential.

If a company does financial business, it must comply with Securities and Exchange Commission (SEC) regulations that require institutions to retain records of monetary transactions for a minimum of six years. Or, if a business processes credit card transactions, it must obey rules that require maintenance of information privacy. Absent some sort of compliance solution, most companies would find it tough to conform to these regulations.

"These rules can seem somewhat intimidating," observes Bingeman. "But, there's help available. An archiving appliance such as Cryoserver can automate the process of maintaining and indexing emails - and make it easy to locate them. Our company will set it up and you don't ever have to think about it again."

Educational institutions must adhere to the Family Education Rights & Privacy Act (FERPA) or face the consequences. A Connecticut community college was fined more than $700,000 for trashing emails that might have been relevant in a sexual harassment suit. A dependable email archiving software solution could have prevented the fine.

What if an industry is not specifically regulated by the government? Remember, any business can be sued and would need to produce any related documents - such as emails. Even businesses that are sole proprietorships must follow the Federal Rules of Civil Procedure requiring the retention of relevant records that the opposing party's lawyers have the right to examine. Asks Bingeman: "Could your company readily supply years' worth of emails? If not, that could cause some trouble."

Resembling a "black box" airplane information recorder, Cryoserver's archiving software offers a complete, secure, tamper-evident repository for all emails and instant messages transmitted within a business. Organizations can purchase Cryoserver as an appliance or a software program - and it meets legal obligations for the long-term storage of e-documents.

"Your organization doesn't need to construct your own email storage system," says Bingeman. "Cryoserver's email archiving solutions can start working for you right away. And, you can get back to running your company."

About Cryoserver
Based in London, England, Forensic & Compliance Systems Ltd., the makers of the Cryoserver email archiving appliance, work with various global partners and resellers in a number of markets worldwide. With clients in more than 20 countries, the Cryoserver forensic compliance system is the world's leading compliance solution for email and other electronic data.

© 2011 Master Google and Cryoserver. Authorization to post is granted, with the stipulation that Sinai Marketing is credited as sole source. Linking to other sites from this document is strictly prohibited, with the exception of herein imbedded links.

by Robin Bingeman
References and Bibliography
If you would like to learn more about Cryoserver email archiving appliance and email archiving software or you want to learn about archiving software call toll-free (866) 311-1652 in the U.S. or 44(0)800 280 0525 in Europe.
Rated:NR/0 Votes
Add To My Article Reading List
Add To My Article Reading List
Print Article
More Article By Robin Bingeman
More Article by Robin Bingeman
More Articles From Email Marketing
More Articles From Email Marketing
Related Articles and Readings
Investing in Email Archiving Software Can Save Money By: Robin Bingeman
London, UK - In the current economic environment, organizations are more conscious of every expenditure But obtaining high-quality email archiving software is an investment that no company ...
Too Many Emails? Cryoserver's Email Archiving Software Helps Companies Store Them By: Robin Bingeman
London, UK - Every business has faced the question of what to with old emails There are three options: keep them all, keep some of them, or delete ...
Email Archiving Software Is Essential For Investigations By: Robin Bingeman
London - Robin Bingeman at Cryoserver, an email archiving software system, points out that emails are increasingly becoming an essential part of investigations Recently, some well-known investigations have emphasized the vital role that ...
Should Your Company be Archiving Email? By: Barry Goodknight
In a recent study conducted by the government it was found that almost 30% of businesses still didn't have an adequate email archive policy to enable them to comply fully with legislation Considering that some of this legislation has been around ...
Email Management and Email Archiving By: Marci Crane
The necessity for better email management and email archiving grows everyday. Email (electronic mail) changes and evolves with technology. In order to understand the email management technology that will be best for you or for your business let's take a step back and look at the origins of ...
The information provided in this article and/or the comments is the sole responsibility of their respective authors and does not necessarily reflect the opinion of  does not endorse any article and/or comments published by our web users unless otherwise noted. 

Member Panel

login to submit articles and more


  • » Active Categories: 419
  • » Active Articles:252609
  • » Active Authors:31915
  • » Active Members: 38222
  • » Statistics Updated:
    - Thu May 7th, 2020 12:50AM EST